Exhibitor information 2025
Information for exhibitors at Bogforum 2025
On this webpage you’ll find all the relevant information for exhibitors at Bogforum 2025 – including the information normally available in our orientation e-mails.
This page will be updated frequently, when new information becomes available, and the answers to most of your exhibitor related questions can be found here.
Please save this webpage and forward it to colleagues within your organization to ensure that all employees working with your attendance at Bogforum will always have the information at hand.
This page will be continuously updated.
Who can help me with my questions?
If you can’t find the answer to your question on this page and haven’t previously been in contact with a specific employee about the topic, you can write to us at the following email addresses:
- For questions regarding booth sales/booking: booking@bogforum.dk
- For questions regarding Bogforum's official stage program: program@bogforum.dk
- For questions regarding booth orders: bogforumexpo@bellacenter.dk
- Other inquiries: bogforum@bogforum.dk
Are there any important dates/deadlines?
You’ll find the summary of the most important dates for Bogforum 2025 here.
How do I suggest an author/a book for Bogforum's official stage program?
The program for Bogforum’s official stages is developed in collaboration with Bogforum’s Advisory Exhibition Committee, the Non-Fiction Working Group, and the Children’s Bogforum Working Group.
Proposals for Bogforum’s official stage program must be entered into this form and sent as a single Word file (not a PDF). Only submissions that meet the above criteria will be considered.
Suggestions/nominations should be sent to: program@bogforum.dk.
In addition to providing author names and titles of current publications (basic information), you are welcome to suggest special event formats for consideration by the respective committees.
Please note that we do not accept submissions for Bogforum’s School Program. The school program is developed in consultation with teachers and does not require current publications for author participation.
We operate with two submission deadlines for the stage program:
- First round: April 4
- Second round: August 1
The majority of stage slots will be allocated during the first submission round.
You can expect to receive a response regarding which of your authors have been allocated a stage slot by mid-May (for authors submitted in the first round) and early August (for authors submitted in the second round).
Please note: Having a stand at this year’s Bogforum is a prerequisite for having authors featured on the stages.
Which orientation e-mails have you sent out?
Here you'll find all the orientation e-mails we've sent out in relation to Bogforum 2025:
How do I submit a book/an author for Bogforums Debutantpris?
The information sheet regarding Bogforums Debutantpris was included in the second general orientation email in mid-May.
If you need to have it resent, please reach out to us at bogforum@bogforum.dk.
How do I book Bellascenen?
As in previous years, it is possible to purchase stage time on the Bella Stage. Sales of stage slots open on March 1 and are allocated on a first-come, first-served basis. Bookings should be sent to booking@bogforum.dk.
You can read more about bookings at Bellascenen here (in Danish).
The deadline for program texts for the Bella Stage is in early August.
How do I book extra exposure at Bogforum?
The sale of additional exposure for Bogforum 2025 is once again handled through BC Signage. You can find the webshop here: https://www.bcsignage.dk/bogforum
The sale of additional exposure opens Thursday, May 15 with the release of our second general information email and is handled on a first-come, first-served basis.
If you have previously used BC Signage, you can (re)use your login.If you have not used the webshop before, you must first create an account.
You can register via this link: https://www.bcsignage.dk/register/. You’ll need to enter your username, first name, last name, email address, user type (Bogforum), and a password. Once registered, you will receive a welcome email and be directed to the webshop.
In BC Signage, you can add exposure items to your cart and check out/book your selected exposure options. You will then receive a confirmation email that we have received your request.
Please note: The exposure is not officially booked until you receive a confirmation email stating that your order is complete.
Payment for additional exposure does not take place directly in the webshop but will be invoiced together with other additional services.
How do I become part of Litteraturmagasinet?
Litteraturmagasinet – Bogforum’s Official Program Magazine
We continue our collaboration with Story Lab Egmont on developing and producing our printed program, which will once again be in magazine format and expanded to 172 pages.
In addition to the official program featuring all events on Bogforum’s stages, the magazine will include articles, features, literary content, advertisements, and sponsored content.
The magazine will be distributed to libraries and bookstores nationwide, handed out at Bogforum, and included with 15,000 copies of ALT for damerne and Eurowoman (partial circulation).
Join the Literature Magazine 2025
Want to shape the magazine’s content? Contact Client Manager Carsten Henrik Jensen at carsten.jensen@egmont.com.
Sponsored content is allocated on a first-come, first-served basis but must be ordered by August 15, with a materials deadline of September 17.
Early Bird Discount
Order by March 19 and get:
- A full page for DKK 16,000 (afterward DKK 20,000)
- A double-page spread for DKK 30,000 (afterward DKK 35,000)
- Five themed pages for DKK 65,000 (afterward DKK 75,000)
Find more details here.
Dagbladet Politiken will continue to publish Bogforum’s official fair newspaper (a special edition of Politiken Bøger) the weekend before Bogforum.
Important:
For print-ready files, the materials deadline is September 17. If you need assistance with creating themed sections or ads, please contact Story Lab.
How do I access the Online Programme (UdstillerGuide) as an exhibitor?
The backend of this year’s online programme (UdstillerGuide) is now open, and it is already possible for you as exhibitors to update or create your Exhibitor Page, so you can appear on our online exhibitor list.
The exhibitor list is already published at program.bogforum.dk, and once you update/create and (re)publish your Exhibitor Page, you will appear on the list (once we have verified in the system that you are officially exhibiting at Bogforum 2025). If you have not yet created or updated your Exhibitor Page, we recommend doing so as soon as possible!
How do I login as an exhibitor?
Login for previously registered users
If you participated in Bogforum in 2023 or 2024 – and the same person is responsible for managing your exhibitor page – you can reuse your login from last year.
Log in here.
Creating a new user (if you did not participate in 2023 or 2024)
You can create your UdstillerGuide user here.
In the field “Angiv venligst den oplyste kode for at oprette din bruger som udstiller” use the code Bogforum2025 to gain access.
On the registration page, you’ll find a how-to video and a step-by-step guide to help you create your user profile.
Please note: Only one user profile should be created per contract/stand. If several people need to access or edit the exhibitor page, simply share the login information internally.
When you create your exhibitor page, stand numbers will be added by us/UdstillerGuide. Therefore, it may take some time before the stand number appears on your page.
Transferring your exhibitor page to a new contact person
If you have a new main contact/responsible person for Bogforum and need to transfer access to your existing exhibitor page:
Create a new user for the new contact person, and then email Johannes at info@udstillerguide.dk to request the transfer of your existing exhibitor page to the new user.
What can I upload?
On your Exhibitor Page, you can present yourself as an exhibitor. If you want to appear on Bogforum’s online exhibitor list, you must create an exhibitor page.
Under “Scenedeltagere”, you can register authors or other individuals who will appear at your stand or on one of Bogforum’s official stages.
To gain access to Bogforum, your authors must be registered here (deadline to follow). Authors or individuals listed under “Stage Participants” will appear in the public list of participating people and must be involved in an event either on the official stages or your stand to receive access.
Under “Aktiviteter”, you can list events happening at your stand. These activities will appear in either the Bogforum Programme, the Children’s Bogforum Programme, or Other Activities, depending on how they are categorized.
Note: This year, we’ve removed the “Kig ind” activity type previously used for all-day activities. These should now be registered as regular activities.
Need help?
Contact UdstillerGuide at info@udstillerguide.dk or Bogforum at bogforum@bogforum.dk.
When do you have the Exhibitor Meetup?
Hopefully, you have already marked your calendar for Friday, September 19 from 10:00–12:00, when you are invited to an exhibitor meetup at the Bella Center.
At the meetup, we will share updates about new initiatives at Bogforum 2025, provide a status on the stage program, and offer you the opportunity to ask questions. We will end the meetup with a guided tour around the halls.
Sign up by emailing bogforum@bogforum.dk no later than Wednesday, September 3 at 12:00 PM.
How do I access the Exhibitor Portal (the webshop)?
The Exhibitor Portal for ordering additional stand services is now open. If you are registered
as an exhibitor, you will have received an email with login details.
Note: Add-ons specific to Litteraturstrædet are not yet available in the webshop. They will
be added in August.
How do I get a discount on the hotel as an exhibitor?
As in previous years, it is possible to book discounted accommodation at AC Hotel Bella Sky Copenhagen for Bogforum exhibitors. Read more and book via this link.
How do I buy advertisement in Bogforums Fair Newspaper (Politiken)?
Once again, Politiken will publish the official fair newspaper for Bogforum.
If you’d like to place an ad in this special edition of Politiken Bøger – which will be distributed to all Politiken readers, select libraries and bookstores, and handed out at Bella Center entrances – please contact Lars at lars.hansen@pol.dk or +45 3347 2545.
